Terms & Policies

 

REGISTRATION POLICIES:

Registration without payment is not accepted. Spots may be forfeited without payment. To receive early bird discounts, initial payments must be received before early bird deadline.

CANCELLATION POLICIES:

There are no refunds on payments received.

If withdrawing from our fall/winter program, The DanceRoom Inc. must be notified via email within 30 days after the term start date. Cheques will then be returned/your credit card will be withdrawn from auto-pay.

If withdrawing from summer camp, The DanceRoom Inc. must be notified via email 30 days prior to camp start date. Deposits are non-refundable. Remaining fees will be refunded.

There are no refunds on summer classes (June/July/August).

Costume fees, photo fees, and competitive entry fees are non-refundable.

Payment policies - INSTALMENTS:

Installments must be paid on the 1st of the month via cheque or credit card. Parents must be enrolled in autopay if paying installments by credit card. Cash is not accepted unless payment is in full. 

*NEW! Payment policies - LATE/DECLINED FEES:

  • Overdue accounts (NSF cheques, declined credit cards, etc.) will be charged a $40 fee on the 2nd of the month

  • If the account has not been rectified by the 15th of the month, a secondary $25 late fee will be applied

  • If the account remains in arrears for 30 days, participants will be suspended until paid.

  • Late payments/overdue charges must be paid via e-transfer only to info@thedanceroom.ca (password purple).

  • Accounts owing will be unable to participate in performances, collect costuming, register for future programming, collect photographs, etc.

CLASS CANCELLATIONS:

In the case of a special weather statement or poor road conditions, please check the status of classes before venturing outside. We try our best to make a final decision on class cancellations one hour prior to the first class of the evening. Cancellations are announced on via email and social media.

PROGRAM DELIVERY:

If The DanceRoom Inc. is mandated to shut down by the government, all classes will resume virtually.

CONDUCT:

We ask that all students:

  • Demonstrate integrity and follow teachers’ instructions to the best of their ability

  • Respect the differences & rights of others, studio property and the property of others

  • Seek assistance from instructors or other staff members when conflicts must be resolved

  • Use appropriate language towards teachers, classmates and on studio premises

  • Do not chew gum or eat while in class

  • Conduct themselves in a positive, supportive manner both inside and outside the studio and on social media; negative comments or poor behaviour may result in the loss of studio privileges or in dismissal from the program.

  • Silence their phones and place them in the studio cell phone caddy behind the studio doors

ABSENTEEISM/LATENESS:

Notify The DanceRoom by phone, email or text if your dancer will be late/absent. If a recreational student has missed 5 or more classes, a meeting may be arranged. Numerous missed classes may result in the inability to participate in the year-end recital as we want children to feel confident on stage. If arriving late, we encourage dancers to participate in the remainder of the class but they may be asked to warm-up separately

OTHER:

  • Programs may be provided virtually in lieu of in-studio classes in the case of health/safety recommendations.

  • Parents and dancers should conduct themselves in a positive, supportive manner in the waiting room, in class, and at dance events including, but not limited to, recital. Parents and dancers should be respectful of all DanceRoom students, staff, and families. Negative comments towards dancers, dance families, or The DanceRoom will not be tolerated.

  • Teaching dance is a hands-on practice. Hands-on teaching methods have proven to help students understand proper alignment. If your dancer is uncomfortable with hands-on methods, please notify us.

  • Dancers and their associates are to refrain from sharing photographs/videos of competitive choreography on social media sites (i.e. Facebook, Twitter,etc.) before final performances

  • Dancers may not perform choreographic works outside the studio without permission

  • Please inform us if your dancer is participating at another studio during programming at The DanceRoom.